Manage calls, applications and evaluations through one connected process
Publish calls, bring together all application information, organize evaluation teams, assign applications, apply common criteria and consolidate results through the Essenzial Digital Platform.
Research management no longer depends on scattered forms, documents, emails and spreadsheets, becoming instead a traceable process connecting applicants, reviewers and the Technical Secretariat.
From opening the call to evaluation and results
A call for projects, grants, funding or awards requires coordinating information, documentation, participants, criteria, evaluators, assignments, statuses and communications without losing traceability.
Define the call
Configure rounds, deadlines, requirements, evaluation criteria, and the opening or closing of each call.
Receive and complete applications
Centralize personal data, professional information, project details, researchers and required documentation.
Organize the evaluation
Create evaluation teams and assign applications while maintaining a matrix view of the process status.
Evaluate and consolidate results
Apply reusable criteria, record assessments and obtain results ready for analysis and export.
From the call to the decision, with every stage connected
The Platform connects the applicant’s public and private experience with the work of the Technical Secretariat and evaluation teams, maintaining the information and status of each application throughout the process.
Capabilities supporting application, assignment and evaluation
We organize existing capabilities around the real process of a call, preserving the functional evidence already available in the Platform.
An application that can be completed progressively
Applications started through One-Stop Services remain available in the private area. From there, applicants can review the call and complete the required sections.
Existing personal information can be reused, while professional and project-specific information is added directly to the application.
- Application linked to a call.
- Continuity between One-Stop Services and the private area.
- Personal and professional information.
- Project- or grant-specific information.
Project, documentation and researchers in one context
Applicants can review documentation already submitted and add new documents when required by the call. The application also retains information about participating researchers or collaborators.
This means evaluation is not based on isolated files, but on a record that connects people, professional data, the project and documentary evidence.
- Documentation required by the call.
- Upload and review of documents.
- Participating researchers and collaborators.
- Structured project information.
The Technical Secretariat maintains a complete view of applications and statuses
From Research administration, the project or grant and its round can be selected to access registered applications and review their status.
Drill-down provides access to each application and, at every stage, to the information, documentation, collaborators and other data required to manage it.
- Calls and rounds.
- Application and status lists.
- Drill-down by application and stage.
- Information and documentation traceability.
Organize who evaluates each application
The Platform makes it possible to define evaluation teams and their members, find reviewers using filters, and reuse that structure throughout the process.
Applications can be assigned to the responsible teams and displayed in a status matrix that provides an overall view of assignments.
- Evaluation teams and reviewers.
- Search and filters.
- Application assignment.
- Overall team and application matrix.
Common criteria for a structured evaluation
Criteria are defined at call level so that each evaluator can assess applications on a consistent basis adapted to each process.
When a reviewer logs in, the experience focuses on their assigned tasks, while organization and assignment functions remain reserved for the Evaluation administrator.
- Reusable and customizable criteria.
- Scoring by application.
- Role-specific experience.
- Separation between administration and evaluation.
Consolidate, analyze and export call results
Evaluation status can be reviewed online together with a consolidated view of results. The resulting information can be used to present the conclusions of the process.
Analysis and export capabilities support the operational closure of the call without breaking traceability across applications, reviewers and criteria.
- Evaluation status.
- Result consolidation.
- Executive summary of the call.
- Information export.
Research, Projects & Grants connects calls, people and management
The process gains continuity when identity, data and services are shared with other Platform modules.
Processes ready to incorporate automation, data and AI
A structured record and traceable process make it possible to progressively incorporate assistive capabilities such as checking missing information, document classification, communication support, application summarization or analysis of call progress.
AI can assist with specific tasks, while evaluation and decision-making remain governed by the criteria, roles and responsibilities defined by the organization.
Award and grant processes are already part of Essenzial projects
Neumomadrid uses the Essenzial Digital Platform to support, among other areas, Scientific Committee Awards processes, together with Web, Training, Events, the Member Portal and tools for the Technical Secretariat.
Research, Projects & Grants in approximately two minutes
A quick overview of the module and the application, assignment and evaluation journey within the Essenzial Digital Platform.
How do you manage calls and evaluations today?
We can assess your current process and identify which Research, Projects & Grants capabilities should be integrated, simplified or evolved.
